Transport cost control
Freight invoice checks. A portal tailored to your business.
We check transport costs against your contracts and rate cards. We recalculate billed items, document differences and prepare the evidence needed to correct invoices.
In the Kodo portal, we bring together documents, calculations and communication across your team. We tailor the setup, data connections and reports to your processes.
For companies worldwide that arrange domestic and international transport.
We connect the invoice, contractual rates and shipment data.
01 / Teamwork in the portal
Documents, results and communication in one place
Checking a freight invoice takes contractual terms, shipment data and the supporting documents. We bring them together in the portal so your team can review the charges, supply missing information and follow through on corrections.
For each shipment, you can find the calculation, source documents, communication and current status. We set access and responsibilities around your business. The portal is available outside working hours too.
Involve colleagues according to their responsibilities
Logistics and operations
Shipment overview, supporting documents and requests for missing information.
Contracts and freight procurement
Current rates, agreed terms and an overview of items requiring clarification.
Finance and accounting
Invoice check results, evidence for corrections and credit note status.
Time savings
Example for 50 shipments per monthWhat your team could save
With manual financial checks taking 12 minutes per shipment and an assumed 1 minute with Kodo, our model releases 11 h 15 min per month across the team.
11h 15min
of team time released per month
almost17days
135 hours per year
4,045EUR
annual value of the time released
Monthly shipment processing
Calculation inputs
50 shipments, 2 carriers and 5 cases requiring clarification per month. Manual financial check: 12 minutes; with Kodo we assume 1 minute. You provide data through a prepared import.
The annual value of time is before deducting the service and setup fees. Any credit notes recovered are counted separately.
Calculation details
Monthly work by department:
| Department | Manual processing | With Kodo | Difference |
|---|---|---|---|
| Logistics | 1 h 10 min | 35 min | 35 min |
| Procurement | 1 h | 30 min | 30 min |
| Finance and accounting | 11 h 30 min | 1 h 20 min | 10 h 10 min |
| Monthly total | 13 h 40 min | 2 h 25 min | 11 h 15 min |
The calculation includes two carriers, five cases requiring clarification per month and a monthly summary. The twelve minutes for a standard financial check consist of matching documents (3 min), selecting the rate (3 min), recalculating (4 min) and recording the result (2 min). With Kodo, we assume one minute for this task; the table also includes work on exceptions and the summary.
Hourly labour cost: logistics EUR 25, procurement EUR 35, finance EUR 30.
Logistics7 h/year × 25 EUR = 175 EUR
Procurement6 h/year × 35 EUR = 210 EUR
Finance and accounting122 h/year × 30 EUR = 3,660 EUR
11 h 15 min per month × 12 months = 135 hours, or 16.875 eight-hour days. The annual calculation assumes 12 months of the same operating volume. During setup, we allow for one hour of involvement from each of the three departments.
02 / Checking billed costs
Check rates, surcharges and the final price
We compare billed amounts with your contract and shipment data. We check base freight charges, weight bands, billing units, fuel and other surcharges, discounts and credit notes. We also check duplicate billing and whether the correct rate card was in force.
For each difference, we provide the calculation and supporting records. We request missing information through the portal and update the result once it is supplied. The history remains traceable.
The service focuses on road transport. We set the scope of checks around your shipments and contracts.
Recalculating a freight invoice
A worked example
An invoice for four shipments totals EUR 668. The check finds a fuel surcharge EUR 8 above the contractual amount. One shipment costing EUR 132 has been billed twice.
After adding the weight of the last shipment and verifying the duplicate item, calculated costs come to EUR 528. The EUR 140 difference is supported by an itemised calculation and records for a correction request.
After adding the missing data and verifying the duplicate item.
03 / Service configuration
Adapted to the way you work
We configure the portal around your company structure, systems and approval process. We adapt forms, overviews, access and task handover rules. You can review results by carrier, branch or cost centre.
As you add carriers and requirements, we extend the service setup with you.
Connecting your systems
Connect your data
We prepare data transfers from accounting, transport management systems or regular exports. Depending on your systems, we configure a direct connection or data import. Documents and additional information can also be supplied through the portal.
We match data to the relevant shipments, invoices and rates. Your team works from shared records without repeatedly copying information between departments.
04 / Resolving differences
Follow through on the communication
We prepare requests for clarification, invoice corrections or credit notes. Within the agreed scope, we can also communicate with carriers, follow up on open cases and transfer results to your systems.
The portal shows requests sent, replies and the current status. We configure automatic messages and approvals around your team’s responsibilities.
05 / Service implementation
Individual portal setup and integrations
We configure data transfers, calculations and teamwork around your processes.
Discuss your portal setupOur team prepares the service for your company’s operations. We review your records, configure calculations and data connections, assign access and verify the full process from receiving an invoice to reporting.
- Processes and responsibilities: who supplies data, handles exceptions and approves results.
- A portal for your team: forms, document organisation, overviews and access permissions.
- Data connections: imports or integrations with business systems, field mapping and transfer checks.
- Contractual rules: processing rate cards and verifying calculations against your shipments.
- Communication and handover: tasks, notifications, message recipients and output formats.
- Launch: checking the first data together and training colleagues.
Setup from EUR 300, one-off
The base price includes a consultation, configuration of the available portal features for one company, roles and forms, one standard import, up to two simple rate cards and verification of the first processing run.
We quote custom integrations, new features and larger changes according to your requirements. You receive the scope and price of each task in advance.
Introductory offer
50% off the first year
First 12 months of service
from 600 EUR
Base price from EUR 1,200 per year.
Individual setup
from 300 EUR
One-off.
First year including setup
from 900 EUR
All prices exclude VAT.
The discount applies to orders accepted by 31 December 2026 and covers the full first 12 months of service from activation.
The service is billed annually in advance. It includes ongoing checks, a monthly report and an annual summary. The following year starts at EUR 1,200 excluding VAT, depending on the agreed scope.
Discuss working together →Base service scope
- One company, with access for its collaborating departments.
- Up to two carriers and two simple rate cards.
- Up to 600 shipments and 3,000 billed lines per year; a maximum of 100 shipments and 500 lines per month.
- Processing of an agreed structured export or spreadsheet and related documents.
- Ongoing checks, monthly and annual summaries, CSV export and evidence for corrections.
- Up to 60 minutes per month for results review, additional information and support from the Kodo team.
- One update of numerical rate values per year within the existing structure.
An individual scope
We include direct integrations, more complex rules, additional companies and larger volumes in an individual quote.
Uploading the same document again or recalculating after additional information does not count as another shipment. Our fee does not increase with the savings found.
We offer the introductory price to the first clients with whom we adapt the service to their operations.
Let’s discuss working together
Tell us what transport you arrange and what you want to simplify when checking costs. We will propose the service scope, portal changes and data connections needed.
Send an enquiry through the client portal